International Operations and Humanitarian Representation Coordinator Administrative Assistant

Location: Nairobi, Kenya

Contract: Fixed-term, full time

Duration: 12 months

Starting date: ASAP

Deadline for application: 25.03.2026

Compensation and benefits: MSF practice is to offer the C&B package current in the MSF entity establishing the contract.

I. MSF INTERNATIONAL

Médecins Sans Frontières (MSF) is an international, independent, medical humanitarian organisation that delivers emergency aid to people affected by armed conflict, epidemics, healthcare exclusion and natural disasters. MSF offers assistance to people based only on need and irrespective of origins, religion, gender or political affiliation.

MSF International is the legal entity that binds MSF’s 24 sections, 28 associations and other offices together. Registered in Switzerland, MSF International provides coordination, information and support to the MSF Movement, as well as implements international projects and initiatives as requested.

II. OBJECTIVE OF THE POSITION

To contribute to the smooth administrative, logistical, and organisational functioning of the IOHRC’s portfolio and the Humanitarian Representation Team (HRT), ensuring efficient support.

III. PLACE IN THE ORGANISATION

The Administrative Assistant reports directly to the International Operations and Humanitarian Representation Coordinator (IOHRC).

IV. KEY RESPONSIBILITIES

1)  Administrative Support to the IOHRC

• Ensure the effective administrative coordination and information management of the IOHRC’s portfolio by serving as the primary point of contact, overseeing communications (including email monitoring), managing the IOHRC’s calendar and meeting agendas, and organizing internal communication channels for the IOHRC and HRT to facilitate smooth operational functioning.

2) Logistical and Organisational Coordination for the IOHRC

3) Financial and General Administrative Support

4) Administrative Support for the HRT Information and Knowledge Management (IKM)

• Support the management of the HRT digital workspace (SharePoint, Teams, etc.), contribute to maintaining structured and accessible filing systems, ensure the accuracy and quality of the HRT Engagement Tracker database through review and follow-up, and provide administrative support for the organization of HRT Secretariat and Network meetings, including regular and ad-hoc sessions.

Experience

• Proven experience as an Administrative Assistant or in a similar role.

• Experience within an international organisation, MSF and/or NGO or complex multicultural environment is highly desirable.

• Experience supporting senior leadership

Skills and Competencies

• Excellent organisational and prioritisation skills.

• Strong ability to manage multiple tasks simultaneously in a dynamic environment.

• Excellent written and verbal communication skills in English.

• Proficiency on use of AI tools and in Microsoft Office Suite (Teams, SharePoint, Word, Excel, PowerPoint). Capacity to quickly learn and become efficient in other Microsoft 365 apps (i.e. Lists, OneNote, Forms, Bookings) or integrated in Microsoft 365 (i.e. Asana).

• Ability to work both independently and collaboratively in a multicultural setting.

• High level of discretion and ability to handle sensitive information.

• Proactive mindset with strong anticipation skills.

Personal Attributes

• Flexible, rigorous and detail-oriented.

• Comfortable operating in a strategic and politically sensitive environment.

• Strong interpersonal skills and diplomacy.

• Commitment to MSF’s mission and principles.

Only shortlisted candidates will be contacted.

At MSF, we are committed to an inclusive culture that encourages and supports the diverse voices of our employees. We welcome applications from individuals of all genders, ages, sexual orientations, nationalities, races, religions, beliefs, ability status, and all other diversity characteristics.

MSF is committed to preventing abuse, inappropriate behaviour, lack of integrity and financial misconduct in its work and care spaces. MSF expects all staff to share this commitment and promote an environment where abuse and misconduct is not tolerated.

We are committed to removing barriers for people with specific accessibility needs. If you need an adjustment to the recruitment process to be considered for the role, please let us know from the beginning of the selection process.

Note: All offers of employment will be subject to reference checks, including Human Resources, and to appropriate screening checks. By submitting an application, the job applicant confirms his/her/their understanding of these selection procedures.