ITC Logistics Transport Officer

ITC Logistics Transport Officer

Job description

Starting date: around 1st of November 2018

Contract: temporary 2 months 100%, with probation period of 1 month
Preferred location: MSF international office, Amsterdam (Other MSF locations could be discussed after an initial work-in period in Amsterdam).

Deadline for applications: 21st October 2018

 

 

MSF INTERNATIONAL
Médecins Sans Frontières (MSF) is an international, independent, medical humanitarian organisation that delivers emergency aid to people affected by armed conflict, epidemics, healthcare exclusion and natural disasters. MSF offers assistance to people based only on need and irrespective of race, religion, gender or political affiliation.
MSF International is the legal entity that binds MSF’s 21 sections, 24 associations and other offices together. Based in Geneva, MSF International provides coordination, information and support to the MSF Movement, as well as implements international projects and initiatives as requested. MSF International also provides administrative support to the MSF Access Campaign.

 

POSITION BACKGROUND

The position of the ITC logistics Transport officer is a temporary position at the ITC in Amsterdam, to support the process of the clean-up of the logistical descriptions of Transport-related articles in UniData. The foreseen workload is for 2 months.

 

PLACE IN THE ORGANISATION

  • The person reports to the ITC Logistics referent Marjolein Doorewaard who has a functional line to the International Logistics Coordinator Olaf Pots.
  • The person will be interacting with ITC team and the Codification Project Coordinator Patrick Gobin, the international working group members (iTWG) and possibly the different European supply centre referents (ESC referents).

 

OBJECTIVES OF THE POSITION

In May 2016 the organization-wide article master database UniData went live. With that, the logistical product database needed to be cleaned up, and codification rules for codes and labels were determined.
ITC is responsible for the creation and description of the codification rules as well as the application of those rules in order to have cleaned-up database of standard articles.
The current volume of articles related to transport in the master-data is around 9900 articles, of which around 2300 are standard. More than 1700 of these 9900 transport-related articles have been identified for which an additional article description (either in the form of a catalogue technical sheet or a form-fit-function-description (FFF) would be helpful to the field. At this moment only 450 descriptions exist (of which not all have been validated yet) for transport-related articles.

The objective of this position is to have valid article descriptions for all transport-related articles that were identified as needing one, starting with the standard articles.

 

MAIN RESPONSIBILITIES

1.    Descriptions for transport-related articles

  • Familiarize with the existing descriptions and the guidelines on how to write them
  • Review the existing valid descriptions and propose improvements
  • Review the existing draft descriptions, edit those if needed
  • Create new descriptions for articles that don’t have them yet, prioritizing (standard) articles that were identified of needing a description
  • Collaborate on these tasks with members of the Transport iTWG or ESC specialists on the descriptions and on the validation of these descriptions in UniData
  • Follow-up on questions and feedbacks related to descriptions for transport-related articles
  • Add relevant information that doesn't fit or belong in the label in the FFF description.
  • Enter relations between articles in UniData.

2.    Codification rules for remaining groups of transport-related articles

  • Familiarize with the proposed label writing rules.
  • Review the proposed set of rules for codification. Propose if needed enhancement on rules to improve the final result. Set-up new draft rules for missing groups of articles.
  • Enter these rules in UniData including related label blocks in the code & label generator.
  • Apply these rules to articles (outside Unidata, i.e. in Excel), prioritizing standard articles
  • Apply the label writing rules to these articles in English and French
  • Share the proposed new codes and labels with the iWG and the ESC specialist for review before adapting them in UniData
  • Make sure codes and labels of transport-related articles correspond with those in the attached descriptions of these articles

3.    Contribute in other parts of the clean-up process for the Codification Project in collaboration with the ITC Logistic referent.
Other tasks might be:

  • Participate in discussions and possible resulting workload related to the clean-up process of transport-related articles.
  • Follow-up on outstanding feedback remarks in UniData.
  • Follow-up on data quality checks and make the necessary changes in UniData.
  • Follow-up of other tasks requested by the ITC Logistical Referent and/or the Codification Project Coordinator

Requirements

Professional training

  • Technical background and trained as a logistician or mechanic for MSF.
  • Work experience
  • At least 2 years working experience as a logistician or mechanic in MSF in the field.
  • Work experience in one of the OCs or supply centres is an asset.   

Specific skills

  • Computer skills are essential.
  • Fluent in both English and French (reading and writing) is an asset.
  • Technical writing capacities.